Privacy Policy

Play for Earth – Privacy Policy

Effective date: 20 January 2026

Play for Earth (“we”, “us”, or “our”) is committed to protecting personal data and respecting privacy.
This Privacy Policy explains what data we collect, why we collect it, how it is used, and how it is protected when you use the Play for Earth platform (the “Platform”).

By accessing or using the Platform, you agree to this Privacy Policy.

1. Scope and context

Play for Earth is used within organisational programmes (e.g. companies, NGOs, institutions, public initiatives).
Individual users participate as authorised participants in these programmes.

Data collection is limited to what is necessary to enable, verify, and document real-world actions.

2. Data we collect

We collect the following categories of data:

a) Account and identification data (when provided)

• Name

• Email address

• Organisation, programme, or team affiliation
  
  

b) Participation and activity data

• Actions performed within the Platform

• Participation status and completion data

• Engagement indicators (e.g. submissions, validations)
  
  

c) Photo-based verification data

• Photos submitted as proof of actions

• Associated timestamps

• Contextual information linked to the action
  
  

d) Location data (when relevant)

• Approximate location linked to an action

• City or region (derived from device or IP)
  
  

Exact GPS tracking is not continuous and is only used where required for a specific verification context.

e) Technical and device data

• Device type

• Browser and operating system

• Usage and security logs
  
  

3. How we use data

Data is used strictly to:

• Verify real-world actions submitted through the Platform

• Operate and improve programme execution

• Generate aggregated and anonymised insights for organisations

• Support ESG, EPR, or operational reporting needs

• Detect misuse or fraudulent behaviour

• Ensure platform security and reliability
  
  

Play for Earth does not use personal data for advertising purposes.

4. Photo-based verification and visual content

Photos submitted to the Platform are used primarily for:

• action verification

• quality control

• fraud prevention
  
  

Photos may also be used:

• in aggregated, non-identifiable reports

• for internal programme documentation
  
  

Photos are never used for public communication or marketing without explicit consent.

5. Data sharing and third parties

Play for Earth does not sell personal data.

We may share data only in the following cases:

• Aggregated and anonymised data with implementing organisations

• Technical data with trusted service providers (hosting, analytics, security)

• Data required to deliver programme-related rewards, where applicable
  
  

All third parties are contractually required to comply with applicable data protection laws.

6. Data access and organisational visibility

By default:

• Organisations receive aggregated programme-level data

• Individual-level data is anonymised
  
  

Access to identifiable individual data is restricted and only granted when:

• required for programme operation

• legally permitted

• explicitly configured
  
  

7. Your rights

Depending on your jurisdiction, you may have the right to:

• access your personal data

• request correction or updates

• request deletion of your data

• object to or restrict certain processing
  
  

Requests can be made by contacting:
play.for.earth.info@gmail.com

8. Data retention

Data is retained only for as long as necessary to:

• operate programmes

• meet contractual or legal obligations

• provide auditability where required
  
  

You may request account deletion at any time, subject to legal retention requirements.

9. Children’s data

The Platform is not intended for children under 13 years of age.

We do not knowingly collect data from children below this age.
If such data is identified, it will be deleted promptly.

10. Data security

We apply reasonable technical and organisational safeguards to protect data against:

• unauthorised access

• loss or misuse

• alteration or disclosure
  
  

However, no system can be guaranteed to be 100% secure.

11. Cookies and similar technologies

We may use cookies or similar technologies to:

• maintain user sessions

• analyse platform usage

• improve functionality and security
  
  

You may disable cookies via browser settings, though some features may be affected.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.
Material changes will be communicated via the Platform or by email.

Continued use of the Platform constitutes acceptance of the updated policy.

13. Contact

For privacy-related questions or requests, please contact:
📧 play.for.earth.info@gmail.com